Manage residential and commercial estimates, crew scheduling across properties, multi-room quotes, and project tracking with AI-powered automation. One platform replaces your spreadsheets, invoicing app, and scheduling tool.
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Running a painting business means juggling estimate requests, crew scheduling across multiple job sites, interior and exterior project tracking, and keeping color preferences straight for every client. Most painting contractors piece together spreadsheets, a separate invoicing app, a calendar, and maybe a texting app — and still lose jobs because nobody followed up on that open estimate.
SWFT was built to solve this. It's a single platform where you manage every customer, every estimate, every job, and every invoice. When a homeowner calls for an exterior repaint quote while your crew is on a ladder, SWFT's AI receptionist captures the lead and books the estimate. The AI follow-up agent makes sure no open quote goes cold and no invoice goes unpaid.
Whether you're a solo painter or running multiple crews across residential and commercial properties, SWFT scales with your operation — and there are no per-user fees eating into your margins.
Build multi-room estimates with line items for prep, primer, paint, trim, and labor. Track interior vs. exterior work, surface conditions, and square footage. Convert approved quotes to invoices with one click.
Schedule crews across multiple job sites with drag-and-drop. Google Calendar sync keeps everyone aligned. Track prep and paint phases separately so you know exactly where each project stands.
Never miss an estimate request. When your crew is mid-project, SWFT's AI auto-responds to missed calls and captures new customer info — 24/7, no answering service needed. Estimate requests go straight into your pipeline.
Store color consultation notes, brand preferences, sheen selections, and accent details per customer and per room. Your crew shows up knowing exactly what was discussed — no callbacks needed.
Text project updates, send "crew is on the way" messages, and schedule touch-up visit reminders — all from inside SWFT. Broadcast seasonal painting reminders to your entire customer list for spring and fall exterior work.
SWFT's AI automatically follows up on open estimates, chases unpaid invoices, and checks in after completed projects. Homeowners who ghosted your quote get a friendly nudge — and you close more jobs without lifting a finger.
All plans include a 14-day free trial. Save 20% with annual billing.
Full CRM, quotes, invoicing, scheduling, 150 SMS/mo, 75 AI messages
2,000 SMS/mo, 1,000 AI messages, team management (10 users), weather
Unlimited SMS & AI, QuickBooks, unlimited team members, dedicated support
SWFT is an AI-powered CRM built specifically for painting companies. It includes detailed room-by-room quoting, crew scheduling across multiple properties with Google Calendar sync, color preference notes per customer, invoicing with Stripe payments, two-way SMS, and AI agents that auto-respond to missed calls and follow up on open estimates. Plans start at $89/month with a 14-day free trial.
Painting CRM software ranges from $39-$500+/month. Many platforms charge per additional user on top of base plan prices, which adds up when you have multiple crews. SWFT offers flat pricing with no per-user fees: Starter at $89/mo, Pro at $179/mo, and Business at $349/mo. All plans include CRM, quotes, invoicing, scheduling, SMS, and AI.
Yes. SWFT lets you build detailed room-by-room quotes with line items for prep work, primer, paint, and labor. You can create separate quotes per property or combine multiple rooms into a single estimate. Color consultation notes, surface conditions, and special instructions are stored per job so your crew knows exactly what to do on-site.
Yes. SWFT's scheduling syncs with Google Calendar and supports crew assignments across multiple properties. You can track prep and paint phases separately, schedule touch-up visits, and send your crew their daily assignments. SMS updates keep homeowners informed during multi-day projects.
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